Grant Application Process

Grant Application Process

The Gordon Charter Foundation uses an online grant application process for all steps of the grant application, acknowledgement and follow-up process. Please do not send mailed requests for funds, or add The Foundation to your annual giving appeal, newsletter or mass mailing lists. All communications should be electronically through this website.

Organizations wishing to apply for a grant must follow the process as outlined below, submitting all information and forms through our online application and reporting portal.

    1. The first step will be to fill out an LOI (please click the link to start the process of registering and accessing the current year application form that will show as editable on your login screen). Dependent on your answers to the LOI, and the interest and availability of funds for the program you are requesting funds for, you will be sent an email with either a link to complete a full grant application, or notice that you are not eligible to apply at this time.
    2. Eligible applicants will find an open link to our current year’s application in your portal. This link will be for the current year and will be closed when our December Board agenda is full, typically late November. We will then open a new link for the following calendar year. Our application process is rolling and when we have received a maximum number of requests for any quarterly meeting, your application will roll to the next. We encourage you to apply as early in the quarter in which you wish to receive funds. Please read the required grant application documents section below.


Grant Application Required Documents:

All applications must be accompanied by required uploaded documents and a workbook that must be filled in and uploaded into the application portal.

  • Download our financial Workbook Here, and complete both worksheets and upload in the application portal when completed. The workbook will ask for;
    • 1. A full year's P&L showing all income and expenses broken down by program, management and fundraising classes.
    • 2. A current balance sheet compared to the same date the prior year.
  • An Audited Financial Statement
  • A copy of your letter from the IRS confirming your exemption from taxation under section 501(c)(3) of the IRC
  • A list of the last fiscal year's ten or more largest funders, and amounts
  • A list of the Board of Directors/Trustees

Please apply early to ensure that your request will be on the next Board meeting agenda. If your request and all of the attachments listed below are not complete, then you will not be put on the agenda.


Applicants selected to receive grants will be asked to go to your application and reporting portal:

      1. Verify that your tax status remains unchanged, and that you accept the terms of the grant with an electronic signature to receive a check.
      2. Confirm receipt of funds when you receive your grant check.
      3. Complete a follow up on how the funds were spent, their impact, and changes experienced within one year of receiving the grant, or once the funds have been spent.

All follow up forms will be open in your portal. Once each follow-up is submitted the next will open.  The Follow ups are assigned to the one person who submitted the request. Please let us know if it should be assigned to someone different. Once submitted, we can then close your grant and you will be eligible to apply for another giving our guidelines of resting for a year. This will be done only through your portal.


We request that an organization rest for a year after being funded, and only apply every other year.

Please keep your login and password, however you can always request that your password be reset on the login page. You can also allow other users to create logins. If you have any issues with this, please contact us to set them up. Please also notify us if one of your users is no longer with your organization so that we can properly assign follow ups and delete them from your record.

We request you do not mail anything to The Foundation.